CONSTITUTION OF CUSID
1. The name of this organization shall be the Canadian University Society for Intercollegiate Debate (“CUSID”). The French translation of this name shall be Societe Universitaire Canadienne pour le Debat Intercollegial (“SUCDI”).
2. CUSID is a federation of Canadian post-secondary debating societies.
3. The purpose of CUSID is to:
- a. promote a forum for post-secondary students to exchange ideas through debate and public speech,
b. establish standards in the areas of debate, public speech, individual and society conduct, tournament organization, judging, tournament eligibility, and other applicable topics,
c. provide collective resources to its members,
d. assist in the formation of post-secondary debating societies across Canada,
e. represent the interests of Canadian debaters internationally,
f. annually sanction: two National Championships, in both English and French, Regional Championships and Regional Novice Tournaments.
4. The purpose of CUSID is founded on the goodwill of each member and their shared commitment to fulfill this purpose.
5. CUSID shall be regionally organized into:
- a. the Atlantic Region, comprised of Newfoundland and Labrador, New Brunswick, Nova Scotia and Prince Edward Island;
b. the Central Region, comprised of Ontario and Quebec;
c. the Western Region, comprised of Alberta, British Columbia, Manitoba, Saskatchewan the Territories, and Alaska.
6. The membership of CUSID shall be its full and provisional members.
7. The full members shall be those organizations listed in Schedule A of this Constitution.
8. In the situation where a CUSID member has not participated in any CUSID member event for two consecutive years or has not been a member in good standing of CUSID for two consecutive years, that member will be automatically removed from Schedule A of the CUSID Constitution and will lose all accorded privileges upon vote of the Executive and approval of its regional Vice President. It is highly encouraged that the dormant member reapplies to gain status as a CUSID member and subsequently become a member in good standing.
9. The Provisional members shall be those organizations which have been granted provisional membership by the Executive.
APPLICATION FOR MEMBERSHIP
10. Applications for full or provisional membership shall be made to the President. Such applications shall include a letter of recognition from the applicant’s student government or university administration, a list of the applicant’s executive members, and a copy of the applicant’s constitution.
11. Applications for full membership shall take the form of an amendment to Schedule A, and shall be considered at a general meeting at the earliest opportunity.
12. Applications for provisional membership will be granted or refused by the discretion of the Executive. Such a decision can be overturned by the membership.
13. Provisional membership shall only be used as a temporary measure, as a stage in the application for full membership. Once a provisional member has had a reasonable opportunity to become familiar with CUSID, it must seek full membership at the earliest practical opportunity. Failure to do so will cause the provisional membership to lapse.
14. For the purposes of membership, a year shall begin on September first and end on the following August thirty-first.
15. Membership fees for the upcoming year shall be established in advance of the start of that year by the Executive. The Treasurer shall communicate the fee to the membership.
16. The fee shall be subject to ratification or modification by majority vote of the membership at the first general meeting of the year.
17. Notwithstanding the fact that the fee can be modified by the membership, no full member shall be entitled to defer payment of the fee on the grounds that it has not yet been ratified.
18. On submission of a list of executives, with email addresses and phone numbers, to the President and on payment of the membership fee for the year, full members will become members in good standing for the duration of that year.
19. Provisional members do not pay membership fees.
20. There shall be three types of CUSID meeting: general meetings, regional meetings and informal meetings.
21. Minutes must be kept of each type of meeting, and must be filed with the Executive.
22. Robert’s Rules of Order, modified as deemed necessary, shall be in use at meetings.
23. Only members in good standing have the right to vote, and each such member shall have one vote. Notwithstanding references in this constitution or any by-laws to decisions being made by the membership, only members in good standing shall vote on any such issues.
24. General meetings shall be called by the Executive.
25. A general meeting must be called if the Executive receives a petition signed in the number of twenty-five percent of the full members. Only members in good standing may sign such a petition.
26. General meetings are the final governing body of CUSID. The membership and the Executive are bound by decisions taken at general meetings.
27. All full and provisional members are entitled to attend general meetings, and are entitled to notice thereof.
28. As far as is possible, at least one general meeting must be held between each of September and December inclusive, and January and April inclusive.
29. Quorum for a general meeting shall be fifty percent of the members in good standing, and must include at least one such member from each region in which there is a member in good standing.
30. Regional meetings shall be called by the regional Vice-President.
31. A regional meeting must be called if the regional Vice-President receives a petition signed in the number of twenty-five percent of the full members within the region. Only members in good standing may sign such a petition.
32. The full and provisional members within a given region are entitled to attend regional meetings, and are entitled to notice thereof.
33. Quorum for a general shall be fifty percent of the members in good standing in that region.
34. Resolutions adopted at a regional meeting shall be binding only on the full and provisional members within that region.
35. As far as is possible, at least one regional meeting must be held between September and April inclusive.
36. Informal meetings can be called by the Executive or any member of CUSID.
37. Informal meetings have no quorum or notice requirements. Such meetings shall largely be for the purpose of conveying information and debating issues.
38. Any resolutions adopted at an informal meeting are advisory only, and are not binding on the membership, except the election of the Director of French Language Debate.
39. The Executive shall be composed of the President, Executive Director, Treasurer, Director of French Language Debate, and three Vice-Presidents, one from each of the three regions.
40. The Executive shall have the power to fill, by appointment, any vacancies in its composition. Such appointments shall be interim only. Any vacancy should be filled by an election held at the next general meeting called for such a purpose.
41. The Executive shall have the power to appoint officers to perform specified responsibilities. Such appointments should, as far as is possible, be ratified at a general meeting.
DUTIES OF THE EXECUTIVE
42. The President shall be responsible for
- a. the overall functioning and general welfare of CUSID;
b. promoting CUSID within its membership and to outside interests;
c. maintaining communication with the Vice-Presidents.
d. serving as the official spokesperson of CUSID;
e. all financial transactions, jointly with the Treasurer, involving CUSID funds;
f. serving as Chair of the Executive and of general meetings.
g. coordinating the schedule of CUSID member events with the coordination of the regional Vice-Presidents.
h. compiling a formal report at his/her term’s end.
i. reviewing and updating Schedule A, jointly with the Treasurer, at his/her term’s end
43. The Executive Director shall be responsible for
- a. maintaining the CUSID WWW site and CUSIDnet discussion forum
b. publishing Points of Information at least once per academic year
c. compiling and distributing a schedule of CUSID-member events
d. recording CUSID meeting minutes
e. acting in the absence of the President
f. compiling a formal report at his/her term’s end.
44. The Treasurer shall be responsible for
- a. the preparation of the annual budget;
b. maintaining up-to-date financial records of CUSID;
c. processing reimbursement claims;
d. the filing of any tax forms concerning CUSID;
e. the preparation of an annual report;
f. producing any other financial reports requested;
g. all financial transactions, jointly with the President, involving CUSID funds;
h. coordinating any fund-raising projects.
i. compiling a formal report at his/her term’s end.
j. reviewing and updating Schedule A, jointly with the President, at his/her term’s end
45. The Vice-Presidents shall
- a. represent their regions to the Executive;
b. promote and represent CUSID within their regions and to outside interests;
c. submit an annual report, preferably at the National Championships;
d. submit an interim report for each issue of the newsletter;
e. serve as Chair of regional meetings.
f. compile a formal report at his/her term’s end.
46. The Director of French Language Debate shall
- a. promote and represent CUSID to CEGEPs and other post-secondary institutions with bilingual and francophone students;
b. relay the concerns of bilingual and francophone members to the Executive;
c. oversee the organization of the French National Championship, and aid in its promotion;
d. submit an interim report for each issue of the newsletter;
e. submit an annual report, preferably at the National Championship;
f. serve as Chair of the informal meeting at the French National Championship.
g. compile a formal report at his/her term’s end.
ELECTION OF THE EXECUTIVE
47. The President, Executive Director, and Treasurer shall be elected each year at a general meeting called for such a purpose. If this meeting is at the National Championship, notice of such a purpose shall be deemed to have been given automatically.
48. The Director of French Language Debate shall be elected each year at an informal meeting called for such a purpose at the French National Championships.
49. The vice-presidents shall be elected every year at respective regional meetings called for such a purpose. If such a meeting is at a Regional Championship, notice of such a purpose shall be deemed to have been given automatically.
50. Candidates must be both a representative of one of CUSID’s full or provisional members and a registered student at the academic institution represented by that CUSID member.
51. All elections shall be by secret ballot. To be elected, a candidate must receive a majority of the votes cast.
52. Candidates shall be nominated at the time of the election. Candidates may nominate themselves. Nominations need to be seconded.
53. Upon completion of the election, the newly elected officers shall take their respective offices one month thereafter. The intervening period of time should be used to transfer all necessary articles, effects, legal authorities, etc. from the departing Executive to the incoming Executive.
54. Members of the Executive shall be subject to impeachment if they are negligent, incompetent, or remiss in the performance of their duties.
55. Impeachment proceedings must be commenced by way of a petition to the Executive. Where such proceedings concern the President, Executive Director, Treasurer, or the Director of French Language Debate such a petition requires signatures in the number of twenty-five percent of the full members. Where such proceedings concern a Vice-President, such a petition requires signatures in the number of twenty-five percent of the full members in the respective region. Only members in good standing can sign such a petition.
56. Upon commencement of the impeachment proceedings concerning the President, Executive Director, Treasurer, or the Director of French Language Debate, the Executive shall hold a general meeting, called for the purposes of impeachment, as soon as possible. The membership shall decide, at such a general meeting, whether a member of the Executive will be impeached. A resolution to impeach must pass by a two-thirds vote.
57. The membership may establish committees. Such committees must be established by means of a by-law creating the committee and setting out all of its particulars.
58. The membership has the power to enact, amend, or repeal by-laws, by majority vote. This power can only be exercised at a general meeting. Such a meeting must have been called for the purpose of considering such an amendment and the full text of the amendment must be provided to the membership two weeks in advance of the meeting. Notice of the meeting shall be in accordance with section 62 of this Constitution (NOTICE OF A MEETING).
59. CUSID and its members shall not discriminate against any member or individual on the grounds of sex, sexual orientation, race, creed, colour, religion, age, political affiliation or physical or mental handicap.
60 This constitution shall only be amended by a two-thirds vote at a general meeting. Such a meeting must have been called for the purpose of considering such an amendment and the full text of the amendment must be provided to the membership two weeks in advance of the meeting. Notice of the meeting shall be in accordance with section 62 of this Constitution (NOTICE OF A MEETING).
61. This document, including Schedule A, shall be the entire constitution of CUSID. Any and all previous constitutions of CUSID shall be of no force and effect.
62. If any questions of interpretation or omission are raised by this constitution, common sense shall govern. Where the Executive differs in its interpretation, the view of the membership shall prevail.
NOTICE OF A MEETING
63. Notice shall have been given of a meeting when those entitled to attend have been informed, at least two weeks in advance, of the time and place of such a meeting. If any such meeting includes as its purpose for being called an election, the consideration of constitutional amendments, or impeachment proceedings, such purpose must be mentioned in the notice of meeting.
64. This Constitution was adopted by CUSID on October 14, 1990 at the University of Western Ontario.
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last updated 03/25/06.